Booking Terms and Conditions

Terms and conditions

Booking is strictly subject to availability at the time of booking. Accommodation cancellation / refunds are subject to the discretion of the hotel. Payment for additional accommodation requested after an original booking will also be subject to the discretion of the hotel.

Correspondence. Correspondence will be sent out via email approximately four week prior to the event, but provisional details may be viewed on our website.

Photography: Please note there will be a photographer on site, if not otherwise mentioned, by confirming your booking you are consenting to your photograph being taken and used for marketing purposes.

1. Introduction These terms and conditions govern the relationship between the conference organiser and attendees speakers and any other participants of the conference. By registering for or participating in the event, participants agree to comply with these Terms and Conditions.

2. Registration and Payment 2.1. Registration is confirmed only upon full payment of the applicable fees. 2.2. The Organiser reserves the right to refuse registration or participation at its discretion. 2.3. Registration fees are non-refundable except as specified under the cancellation policy. 2.4. Substitutions may be allowed with prior notice to the Organiser.

3. Cancellation and Refund Policy 3.1. Course fee cancellations must be made in writing to the Organiser. 3.2. Refunds, if applicable, will be processed based on the following schedule: – Cancellations made more than 30 days before the event: a full refund less a £25 administration fee – Cancellations made 15-30 days before the Event: 50% refund. – Cancellations made less than 15 days before the event: No refund. 3.3. The organiser reserves the right to cancel or reschedule the event due to unforeseen circumstances, in which case participants will be entitled to a full or partial refund at the organiser’s discretion. 3.4 The organiser is not responsible for any travel, accommodation, or other costs incurred by participants in the event of a change in the event date or cancellation. 3.5 Refunds relating to accommodation will be down to the discretion of the venue and not Clockwork Medical.

4. Event Program and Changes 4.1. The Organiser reserves the right to make changes to the event program, including speakers, schedule, and venue, without prior notice. 4.2. No refunds or compensation will be provided for such changes unless specified otherwise.

5. Code of Conduct 5.1. Participants must conduct themselves in a professional and respectful manner. 5.2. Harassment, discrimination, or any inappropriate behavior will not be tolerated, and the organiser reserves the right to remove offenders from the event without a refund.

6. Intellectual Property and Media 6.1. All materials presented at the event remain the intellectual property of the respective speakers or authors. 6.2. Participants may not record or distribute event content without prior written permission. 6.3. The organiser may capture photos, videos, or other media during the Event, which may be used for promotional purposes. Participants who do not wish to be photographed or recorded must notify the organiser in advance.

7. Liability and Indemnity 7.1. The organiser is not responsible for any personal injury, loss, or damage to property occurring during the event. 7.2. Participants attend at their own risk and must ensure they have appropriate insurance coverage. 7.3. The organiser is not liable for any delays, disruptions, or cancellations due to circumstances beyond its control.

8. Privacy and Data Protection 8.1. The organiser collects and processes personal data in accordance with applicable data protection laws. 8.2. Participants consent to the use of their contact details for event communication and updates. 8.3. Participants may request access, correction, or deletion of their personal data by contacting the organiser.

9. Governing Law and Dispute Resolution 9.1. These Terms and Conditions shall be governed by and construed in accordance with the laws of the jurisdiction where the organiser is based. 9.2. Any disputes arising from these Terms and Conditions shall be resolved amicably or through arbitration if necessary.

Further information

Should you have any questions, please do not hesitate to contact Clockwork Medical:

Tel: 01949 843900, email: bookings@clockwork-uk.com